The Big Idea
One of the factors to success is the ability to manage
tasks efficiently and systematically in a similarly
conducive environment. Practicing time management allows
you to accomplish the more important tasks on time; and
helps you achieve the goals you have set for yourself.
Organized to Be Your Best! gives simple tips on how to
get started and maintain good organization practices.
Being productive doesnt have to be difficult. After
all, its supposed to make life easier for you!
How to Be Positively Organized!
Being organized goes beyond having a clutter-free office,
it also involves getting your priorities in order and
finding the time to do all the things you want. Another benefit of being positively organized is that you are
able to create a balance between the different aspects
of your life such as work and family.
In order to do this, you must first be able to identify personal and professional goals you would want to
achieve. These goals help you stay on track.
Writing down goals is a very powerful technique. Make
sure your goals are specific, and that they clearly
define what you want to do. Knowing why you want to
achieve these goals and mapping out ways to achieve them keeps you committed. Goals do not necessarily have to be realistic all the time. The higher you aim, the better.
Techniques to Ensure Success
1. Put your goals into writing.
2. Read them daily before you do your planning and before
you go to sleep.
3. Take some action on your goals every day or at least
every week.
4. Share them with another person and listen to their
goals as well.
5. Every week, write down and accomplish smaller goals
that relate to your long-term goals.
6. Review and revise your goals at least twice a year.
Always make sure that your goals reflect your deepest
values.
7. Let your goals inspire you and not haunt you.
8. Include both professional and personal goals to
increase the balance of your life.
Time Management: What You Really Need To Know
Time Management helps you manage the important things
in your life. It is also the basis of any good
organization. Time management helps you focus on
tasks that are essential in reaching your goals.
Planning and Prioritizing
Planning and prioritizing are the foundations of time management. They clearly define your short-term and
long-term goals; and make decision-making on a daily
basis easier.
Identify priorities according to the importance of the
task and how soon it is needed. Classify the tasks
according to the following:
1. Important and urgent.
2. Urgent but not important.
3. Important but not urgent.
4. Not urgent and not important.
Remember that you should make time to do tasks that
are important but not urgent because they are activities
that can help you accomplish your goals.
Six Ways to Maximize Planning and Prioritizing When
Making To-Do-Lists
1. Plan tomorrow, today, and put your plan into writing.
2. Revise your plan. Stay flexible and use common sense!
3. Make at least one, screened-time appointment with
yourself each day.
4. Consolidate activities and avoid unnecessary to-dos.
5. Make time every day to work on your should priorities.
6. Write down key goals, activities, or projects for the week.
How to Handle Too Much to Do in Too Little Time
Control Interruptions at Work
Interruptions often hinder you from finishing your work. These interruptions are either things that you cannot control, such as mail delivery or incoming calls, or
events that can be controlled because you initiate them.
Some interruptions are part of your work, but some are unwarranted. Ask yourself if these interruptions are necessary. If they arent, find creative ways to go about
it.
Five Secrets to Taming Telephone Time
1. Take control through preparations and planning.
When making telephone appointments, make sure to take
note of the best times to call. Decide if some meetings
are best done over the phone or over another medium such
as email.
2. Remember what you say goes a long way with PTA. PTA,
or positive telephone attitude, helps you establish good relationships with people you work with.
3. Use concise communication. Be specific on times when
it would be best to reach you or how much time you can
spare to converse with the other person.
4. Take notes and take action. Some calls require you
to call back after a period of time. Take notes when
making a call so that you wont forget important details
or even the name of the person you are talking to.
5. Train your telephone team. If you have other people answering your phone for you, train them how to handle
or answer calls. Teach them how to screen the important
ones and how to take notes.
By: Regine P. Azurin
Regine Azurin is the President of BusinessSummaries.com, a company that provides business book summaries of the latest bestsellers for busy executives and entrepreneurs.
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